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Ministry for Foreign Affairs of Finland

Visas - Embassy of Finland, Tehran : Services : Visas

EMBASSY OF FINLAND, Tehran

No. 2, Haddadian St., Mirzapour St.,
Dr. Shariati Ave, Tehran 19336, Iran
E-mail: sanomat.teh@formin.fi
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Schengen visa

What is a visa?

Customer service

Telephone enquiries

  • Visas and residence permits: Sun-Wed 13:30pm - 15:30pm, Tel: +98-(0)21-23512 250
  • During the summer
    1st of May – 30th of Sep Telephone enquiries also on Thursdays 10:00am – 12:00am
  • E-mail: visa.teh@formin.fi
  • Fax: +98-(0)21-2223 6230

A Schengen visa is a permit to enter into the Schengen area for a short, temporary stay. Visa holder is not allowed to work. Visa holder may move freely within the Schengen area during the validity of the visa. Maximum period of stay is 90 days during six months following the date of entry. Visa can be issued for single, double or multiple entries. If one Member State has issued a Schengen visa, the holder is allowed to travel to other Schengen countries as well. The visa must always be applied at the embassy of the main destination country of the travel. If no main destination can be determined, the visa must be applied for at the embassy of the Member State whose external border the applicant intends to cross first. Despite possessing a visa the requirements for entry into the country are checked at the border. The visa holder must leave the territory before the visa expires.

 Which countries are members of Schengen?

The Schengen countries are Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxemburg, Malta, Norway, Poland, Portugal, Slovakia, Slovenia, Spain, Sweden, Switzerland and The Netherlands.

Great Britain and Ireland are not part of Schengen territory.

Bulgaria, Rumania and Cyprus are not yet implementing the Schengen agreement and therefore cannot be traveled with a Schengen visa.  

Who is required to have a visa to travel Finland?

The Schengen member states have jointly agreed which countries' citizens are required to have a visa.

Visa requirements in the Schengen area and travel documents accepted by Finland

A citizen of Iran needs a visa when traveling to the Schengen area.

Foreign nationals residing in Iran has to present a valid work permit or residence permit of Iran.

If a person already has a valid residence permit from one of the Schengen countries, he is allowed to stay with that permit in another Schengen country a maximum of 90 days. If a person already has a valid Schengen visa, he may stay in other Schengen countries within the validity of the visa. However, the visa must always be applied at the embassy of the main destination of the travel. If you are not sure whether you can travel to Finland with your valid Schengen visa or residence permit, ask before you travel. If you do not apply the visa at the embassy of the main destination of the travel, you may face problems with your future visa applications. 

Where do I apply for a Schengen visa?

A Schengen visa is applied for at the embassy or consulate of the main destination country of the travel in that country where the applicant legally resides. If the country of destination is Finland, the visa must be applied for at the Finnish Mission. If no main destination can be determined, the visa must be applied for at the embassy or consulate of the Schengen country whose external border the applicant intends to cross first.

In Iran the visa application can be lodged at the Embassy of Finland in Teheran. The applicant must have all required documents and standard paper sized (A4, 210 x 297 mm) copies of appendage to an application together with the application form. Generally the application is lodged personally.

If I wish to travel Estonia?

Finland represents Estonia in Schengen visa matters. Not in the residence permit matters. 

Does the applicant have to make an appointment to lodge a visa application?

The applicant has to make an appointment for an interview to lodge the visa application. The appointment can be made from Sunday to Wednesday between 13:30 and 15:30 only by the visa section telephone +98(0)21-23512 250. 

How much does the visa processing cost?

Please see our updated service fee-list here

Where is the visa fee to be paid? 

The visa fee is collected in cash when submitting the visa application at the Embassy. With effect from the beginning of 1st of June, 2012 visa fee is payable only in euros (exact charge). Lodging an application alone does not guarantee a visa sticker. The fee is not refunded if the visa is refused. 

How long does the visa process take?

The visa process starts when application and all the necessary documents have been submitted at the Embassy. Normally the decision is made in 15 calendar days, but in some cases the processing time can be considerably longer.

The applications are processed in the order of arrival. The Embassy is not able to take into consideration any requests for haste or urgency for example because of beforehand purchased airline tickets. Regarding to this the application should be lodged good time before the intended trip.

Visa application cannot be lodged earlier than three months before the start of the intended visit. 

What  documents  are  required?

To lodge a Schengen visa application the applicant must provide a duly completed visa application form with a passport sized photograph. The application requires supporting documents. The supporting documents task is to clarify the purpose of the travel and the duration of the visit and whether the applicant fulfils the entry conditions.

Lack of necessary supporting documents may affect the result negatively. The supporting documents should always, if possible, be presented in original when lodging the visa application. Iranian documents must be translated into English. The applicant must provide photocopy of every document. The Embassy does not take any copies and applications missing necessary documents are not accepted for the visa process. The copies must be in standard paper size (A-4, 210 x 297 mm) and the information readable. The visa process starts only when all the necessary documents have been submitted.

A Schengen visa application form can be downloaded from below. It can be filled in electronically and printed. You can also get application forms at the Embassy.

Schengen Visa EC 109 2010 (English pdf) application

If the applicant has a new passport and the possible previous Schengen visas are in the old passport, it would be recommended to present the previous passports also when lodging the application. 

Under the law of Finland counterfeiting documents is a crime. Passport, supporting documents, insurance and airline tickets are considered as documents.

Requirements for a Visa Application

  • A Schengen visa application form duly completed, dated and signed by the applicant at the presence of an officer. All persons included in the applicant's travel document have to submit a separate application form, if they intend to travel.
  • Passport must be valid at least three months after the intended journey has ended. Passport must contain at least two blank pages and it must be signed by the holder. Photocopy of all the pages containing any markings must be submitted with the application. The original passport is examined, stamped and returned to the applicant. The Embassy may also require to examine the previous passports of the applicant.
  • Photograph that is less than 6 months old and 47 mm high and 36 mm wide. Length of the face must be in the range of 32-36 mm. The photo must show the person looking directly at the camera. The background should be plain and light-colored. The photo should not be retouched. More information: http://www.police.fi/poliisi/home.nsf/files/Passikuvaohje_07-02-2007_EN/$file/Passikuvaohje_07-02-2007_EN.pdf
  • Citizenship card (shenasnament in Iran) in English.
  • Foreign nationals residing in Iran needs to present valid work/residence permit of Iran.
  • Parents' or legal guardians’ permission approved by a notary, if the applicant is minor.
  • Standard paper sized (A4, 210 x 297 mm) copies of all documents submitted to the Embassy.

Note that the Embassy is authorized to require any further documents not mentioned here.

Supporting documents for business / conference / training course:

  • Official invitation letter from the host company / organization in Finland.
  • Official endorsement from the local company, organization, institution or business.
  • Company / organization registration certificate.
  • Bank balance statement of the sending company / organization covering the last six months.
  • Standard paper sized (A4, 210 x 297 mm) copies of all documents submitted to the Embassy.

Supporting documents for private visit to Finland:

  • Invitation letter.
  • Proof of family ties for example marriage certificate or birth certificate, in case the invitor is a relative.
  • Copy of invitor’s passport.
  • In case the invitor is not a Finnish citizen, copy of the invitor’s valid Finnish residence permit.
  • Proof of sufficient funds (personal bank balance statement covering the last six months, or other document that shows that the applicant has subsistence in Iran.)
  • Proof of property (in case the applicant owns a house etc.)
  • Employment certificate or certificate of studies.
  • Standard paper sized (A4, 210 x 297 mm) copies of all documents submitted to the Embassy.

What information the invitation letter should contain?

The invitation letter can be free-form. An Invitation provides information about the purpose of travel and destination. It tells for example how the accommodation is arranged. If the applicant does not have an invitation letter, he must have a hotel reservation and some other kind of clarification of the purpose of travel. The invitation letter is valid for three months. Please note that an invitation is not a guarantee that a visa will be issued.

The invitation must correspond with the information in the visa application form!

PRIVATE INVITATION - The invitation must contain:

- personal and contact information of the invitor (name, date of birth, telephone and
  address)
- personal information of the applicant (name and date of birth)
- purpose of the travel
- intended time and duration of the travel
- clarification of the relationship between the invitor and the applicant
- clarification if the accommodation is provided in Finland
- clarification if the invitor covers any travel expenses
- date and signature

The invitation must be from the person, who the applicant is intending to meet in Finland.

BUSINESS INVITAION - The invitation must contain:

- contact information of the host company / organization (telephone, address and e-mail)
- name, telephone and e-mail of the host person
- personal information of the applicant (name and date of birth)
- purpose of the travel
- intended time and duration of the travel (in case of several intended meetings,
 clarification of the possible meetings in the future)
- clarification of the relationship between the inviting company / organization and the
  applicant
- clarification of the inviting company’s / organization’s share of the travel expenses
- date and signature

It would be appreciated if the Finnish companies / organizations would send a confirmation of the invited persons by e-mail to the Embassy visa.teh@formin.fi. In addition to this the applicant must have an invitation letter with him when lodging the application at the embassy. 

Does the invitation letter have to contain a stamp from the Police or the Local Register Office?

There is no need to verify the signature of the invitor by the Police or the Local Register Office. 

Is it possible to send the invitation letter by e-mail or fax?

The embassy of Finland does not require original invitation letters. The invitation can be faxed, sent by e-mail or otherwise delivered directly to the visa applicant. The copy must be clear and the information readable and the applicant must submit it simultaneously with the application form and other supporting documents.

Resulting from the high amount of invitation letters the Embassy is not able to forward the invitations to applicants. Therefore the invitation letters (or other supporting documents) should not be sent to the Embassy by fax or e-mail.

It would be appreciated, if the Finnish companies / organizations would send a confirmation to the Embassy by e-mail (visa.teh@formin.fi) of the persons they have invited to Finland. In addition to this the applicant must have an invitation letter with him when lodging the application at the embassy. 

What is the required amount of funds?

The applicant must possess sufficient means of subsistence in proportion to the duration and purpose of the intended stay and for the costs of living in the destination. Traveler must have at least 30 EUR per day and he must have a proof of funds covering the planned accommodation and travel costs (or proof of sponsorship and free accommodation by the invitor).

Visa holder’s means of subsistence are checked at the border and the Border Guards Service will decide case by case, if the foreigner has sufficient means of subsistence covering the living costs in the destination.

Does a paid airline ticket and a travel insurance need to be submitted with the visa application?

Airline tickets and travel insurance are not necessary when lodging the application. The Embassy of Finland advises not to pay for any airline tickets or insurance prior to visa approval in order to avoid financial loss.

What is the maximum length of a visa?

A visa allows the holder to enter in the Schengen area and to stay maximum 90 days in a six-month period. After that the visa holder must leave the area. The visa is applied for the intended trip and the duration of stay must correspond with the purpose of travel. In case the applicant has visited the Schengen are during the past six months, the duration of that visit will be taken into account when issuing a new visa. 

How is the validity of the visa determined?

period of validity: the period during which the visa holder may use the issued visa

period of authorized stay: the effective number of days that the visa holder may stay in

the Schengen area during the period of validity of the visa. The period of authorized stay may be from 1 up to 90 days per six month period.

number of entries: refers to the number of visits that may be carried out during the period of validity of the visa while respecting the length of the authorized stay. A visa may be issued for one, two or multiple entries. With double- and multiple-entry visas the duration of stay can be divided into two or many separate trips as wished by the visa holder

Multiple-entry visa allows the holder to enter Schengen area several times. The total duration of the stay is the number of days printed on the visa sticker, at most 90 days within a six-month period. The period of six months starts on the day of first entry into Schengen area.

The first Schengen visa is generally one entry visa. The applicant should indicate in the application form how many days he is planning to stay in the Schengen area within which period and how many entries he wishes.

One-entry visa will be printed according to the airline tickets the applicant provides the embassy after the decision has been made. To the period of validity of the visa will be added “period of grace” of 15 days. Nevertheless the visit to the Schengen area must respect the length of the authorized stay.

Exceeding the visa may turn to be a problem when leaving the Schengen area and affect negatively your future visa applications. 

How will the applicant learn about the decision?

The applicant should call personally to the Embassy 15 days after the application has been lodged to learn about the decision. Telephone enquiries Sun-Wed 13.30-15.30 tel. +98-(0)21-23512 250. The information regarding the decision will be given to the applicant only.

On the telephone the applicant may enquire only:

a)    what kind of visa will be issued?
b)    whether the visa has been refused?

The reasons of the refusal will not be commented on the telephone.

If visa is granted?

If a visa is granted, the applicant has to provide passport, travel insurance and a paid return airline ticket, when picking up the visa. The airline ticket must be the same one the visa holder is going to use for traveling. Standard paper sized copies (A4) of the travel insurance and the airline ticket are required.

The visa holder is himself responsible for the usage of his visa. It is the responsibility of the visa holder to check, that the information in the given visa is correct.

Visa can be issued according to the requested type and duration, shorter than requested, with single entry instead of a multiple entry or visa can be refused. 

What is an adequate travel medical insurance?

Insurance must:

  • cover the entire period of the applicant's intended stay within the validity of the visa
  • be valid throughout the Schengen area
  • insure you in case of sudden illness or accident (including travel home) and include transportation home in the event of your death.
  • cover expenses up to 30 000 € (or the same amount in other currency for example 50 000 $)

In case of a multiple-entry visa, the applicant must present with the airline tickets a proof of a travel medical insurance covering the first intended stay. If multiple-entry visa is applied for, the applicant must sign the statement in the relevant field of the application form indicating that he is aware that he must hold adequate travel medical insurance for future visits as well.

What are acceptable travel insurance companies?

MAPFRE Insurance Company supports the following insurance companies in Iran:

- Asia Insurance,  - Dana Insurance, - Pasrgard Insurance,  - Persian Insurance
 - Al Borz Insurance,  - Saman Insurance,  - Tose-eh Insurance,  - Moin Insurance
 - Razi Insurance,  - Novin Insurance,  - Karafarin Insurance

In what format are the reasons for refused visa informed?

The applicant does not have the right to obtain a visa merely on the basis of having submitted an application and that he in principle would seem to fulfill the basic requirements to obtaining a visa. The right to obtain a visa can be restricted or the visa can be refused.

The Embassy uses a standard form prepared by the Foreign Ministry of Finland for notifying and substantiating the refusal of a visa. In addition to this form, no further explanation is given. The reasons given in the form covers different situations when the visa cannot be granted. 

If the applicant wishes to know the reasons for the refused visa, he should come to the embassy to collect his refusal letter. The Embassy does not comment the reasons on the telephone. In case the applicant is not able to come and collect his refusal letter, he can authorize another person to collect it for him. When collecting the refusal letter the authorized person must have with him identification, a letter of attorney, copy of applicant’s identification and the visa receipt. If the refusal letter cannot be collected personally, the embassy will send it by post to the address given in his visa application form. With the refusal letter the applicant will receive instructions for rectification request. 

Is it possible to appeal against refused visa?

Visa applicant has the right to appeal against a refused visa by lodging an appeal to the authority that has issued the negative decision. The appeal must be addressed to the embassy that has made the decision, by lodging an appeal against a decision. Visa applicant can do the appeal by himself or he can authorize another person to do so. The authorization must be in writing.

A person whose visa application has been refused receives the decision together with a separate appeal instruction. The appeal must be lodged within thirty days from the date when the decision was informed to the applicant. The appeal must be made in writing and either in Finnish or Swedish.

Like before, applicants cannot lodge a complaint against the visa decision to the administrative court.

An exception to this rule is still family members of EU citizens who have used the right of free movement, who always lodge their complaints with the Helsinki Administrative Court. Unlike other visa applicants, they cannot lodge an appeal against a decision. 

Is the invitor allowed to receive information on the application or the reasons for the refused visa?

The information is given only to the applicant himself. The invitor must have a letter of attorney signed by the applicant to get the same information concerning the application and the decision. 

If the visa is refused, can the application be reconsidered, if the applicant provides additional documents?

The visa applications are not reprocessed. The applicant can lodge a new application that will be processed as a new matter. The visa fee must be paid again. Evaluating the new application the embassy will take into account possible changes in the applicants conditions and the possible presented other clarifications.

If the visa is refused, when is it possible to lodge a new application?

The applicant has always the right to apply for a visa and there are no restrictions how many applications can be lodged or how often. Time or changes in the conditions of the applicant may inflict to the later decision. Therefore, when lodging the application, the applicant should provide new supporting documents to support his new application.

A previous visa refusal does not lead to an automatic refusal of an application and each visa application is assessed on its own merits and on the basis of all available information.

If the applicant is minor

The minor applicant must also have a duly completed visa application form, even if the applicant is included in the passport of a parent. Children over 16 years old must have their own passport. An exception to this are spouses who are included in the husband’s passport.

Both parents or legal guardians should sing the child’s visa application at the presence of an officer at the embassy.

If the minor applicant is travelling alone, the application should contain consent for the travel from the parents or a legal guardian. In case the minor applicant is travelling with only one parent, the application should contain consent for the travel from the other parent or a certification of being a single parent.

The consent should be approved by a notary and must state the intended time of travel to the Schengen area. 

If the applicant is a family member of an EU/EEA-citizen

EU/EEA -citizen's family members are free of visa charge. They are exempted from the obligation of having travel insurance or flight reservations. However, tourists are advised to be in possession of valid travel insurance.

Spouse of an EU/EEA-citizen must have marriage certificate and original official certificates from Iran and Finland that proofs that the marriage is properly registered in both countries.  

 According to the Aliens Act 301/2004 a family member is:

  •  the spouse of an EU/EEA-citizen living in Finland
  • a child under 18 years, whose guardian the EU/EEA-citizen living in Finland is
  • if the person living in Finland is a minor and the visiting family member is his/her guardian (proof of custody)
  • a person of the same gender if the relationship has been nationally registered.
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Updated 4/8/2014


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